Probation Support Specialist
Salary:
$15.
75 HourlyLocation :
Tucson, AZJob Type:
Full TimeJob Number:
8160-1122Department:
Adult ProbationOpening Date:
04/01/2023Purpose of the Position OPEN UNTIL FILLED.
Applications are evaluated as received.
Starting pay:
$15.
75/hr.
Keyboarding skills at acceptable speed for a particular assignment may be required and tested for as part of the selection process.
Provide administrative/clerical support to office supervisors, probation and surveillance officers, and unit supervisors in the supervision of adult probationers within the Adult Probation Department.
Assist with the process of receiving and establishing new case files, completing appropriate forms for officers such as warrants and petitions; updating, transferring or terminating case files.
Perform a variety of duties within associated court order deadlines.
Essential Functions Assist probation officers and/or supervisors by establishing new probationer automated case files in APETS database.
Verify and enter information from minute entries, criminal history data and information from other applicable documents.
Prepare various documents for officers such as bench warrants, forms for petition hearings, community agency referrals, and correspondence to agencies and persons related to the case.
Request initial disclosure and victim information from the Pima County Attorney's Office.
Enter victim data into APETS; mail victims applicable information depending on address availability; prepares daily documents and track statistical information regarding victims.
Provide docket card on new cases for file and the terminal room which is utilized for the National Crime Information Center (NCIC) records check in order to provide accurate information to assist in the creation of presentence reports.
Prepare and distribute documents in the required time frame both electronically and via interoffice mail.
Respond to a variety of requests for probationer information from officers, criminal justice and law enforcement agencies using a desktop computer, windows software, databases, and agency websites to search and retrieve information.
Collect DNA samples and fingerprints from defendants with felony sentences; complete the associated paperwork; mail collected samples and paperwork according to the chain of custody rules.
Assist probation officers with ad hoc reports; look up missing probationer information; troubleshoot APETS database for information, correcting and/or formatting errors on reports, and processing continuance requests.
Answer incoming telephone calls in a professional and timely manner using a multi-line automated telephone system; route telephone calls to appropriate persons.
Process incoming and outgoing mail; take photographs of probationers; copy, retrieve and return case files as requested.
Provide prompt and courteous customer service to walk-in defendants and the public.
Minimum Qualifications A High School diploma or equivalent G.
E.
D certificate and three years of administrative/clerical work experience in a professional office environment; OR any equivalent experience, training and/or education approved by Human Resources.
Keyboarding skills at acceptable speed for a particular assignment may be required and tested for as part of the selection process.
Licenses, Certificates & Physical Conditions LICENSES AND CERTIFICATES:
Must have a valid Arizona Driver's License on the date of appointment.
PHYSICAL DEMANDS/WORKING CONDITIONS:
Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs or less.
The Arizona Superior Court in Pima County and the Pima County Juvenile Court Center offer the same benefits as those offered to other employees working for Pima County.
We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave.
Some benefits require contributions by employees in addition to contributions made by the employer.
Please see the link below for a complete description of the offerings.
Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction.
Current rates can be viewed here:
Education Reimbursement Program:
The program will provide up to $5,250 per calendar year towards the cost of tuition, required books, registration fees, and laboratory fees.
The Employee's lifetime maximum benefit would be for reimbursement of one Bachelor's degree and one Master's degree.
Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
For more information click 01 Do you have at least three years of work experience in a professional office environment? Please name the employers you gained this experience at.
02 What is your typing speed (words per minute)? 20 wpm 21-29 wpm 30 wpm or more 03 Can you provide a typing speed certificate? Yes No Required Question Recommended Skills Criminal Justice Customer Service Databases Desktop Computing Flexible Spending Account Human Resources Estimated Salary: $20 to $28 per hour based on qualifications.
$15.
75 HourlyLocation :
Tucson, AZJob Type:
Full TimeJob Number:
8160-1122Department:
Adult ProbationOpening Date:
04/01/2023Purpose of the Position OPEN UNTIL FILLED.
Applications are evaluated as received.
Starting pay:
$15.
75/hr.
Keyboarding skills at acceptable speed for a particular assignment may be required and tested for as part of the selection process.
Provide administrative/clerical support to office supervisors, probation and surveillance officers, and unit supervisors in the supervision of adult probationers within the Adult Probation Department.
Assist with the process of receiving and establishing new case files, completing appropriate forms for officers such as warrants and petitions; updating, transferring or terminating case files.
Perform a variety of duties within associated court order deadlines.
Essential Functions Assist probation officers and/or supervisors by establishing new probationer automated case files in APETS database.
Verify and enter information from minute entries, criminal history data and information from other applicable documents.
Prepare various documents for officers such as bench warrants, forms for petition hearings, community agency referrals, and correspondence to agencies and persons related to the case.
Request initial disclosure and victim information from the Pima County Attorney's Office.
Enter victim data into APETS; mail victims applicable information depending on address availability; prepares daily documents and track statistical information regarding victims.
Provide docket card on new cases for file and the terminal room which is utilized for the National Crime Information Center (NCIC) records check in order to provide accurate information to assist in the creation of presentence reports.
Prepare and distribute documents in the required time frame both electronically and via interoffice mail.
Respond to a variety of requests for probationer information from officers, criminal justice and law enforcement agencies using a desktop computer, windows software, databases, and agency websites to search and retrieve information.
Collect DNA samples and fingerprints from defendants with felony sentences; complete the associated paperwork; mail collected samples and paperwork according to the chain of custody rules.
Assist probation officers with ad hoc reports; look up missing probationer information; troubleshoot APETS database for information, correcting and/or formatting errors on reports, and processing continuance requests.
Answer incoming telephone calls in a professional and timely manner using a multi-line automated telephone system; route telephone calls to appropriate persons.
Process incoming and outgoing mail; take photographs of probationers; copy, retrieve and return case files as requested.
Provide prompt and courteous customer service to walk-in defendants and the public.
Minimum Qualifications A High School diploma or equivalent G.
E.
D certificate and three years of administrative/clerical work experience in a professional office environment; OR any equivalent experience, training and/or education approved by Human Resources.
Keyboarding skills at acceptable speed for a particular assignment may be required and tested for as part of the selection process.
Licenses, Certificates & Physical Conditions LICENSES AND CERTIFICATES:
Must have a valid Arizona Driver's License on the date of appointment.
PHYSICAL DEMANDS/WORKING CONDITIONS:
Typically performs duties in an office environment and may lift materials and/or equipment 20 lbs or less.
The Arizona Superior Court in Pima County and the Pima County Juvenile Court Center offer the same benefits as those offered to other employees working for Pima County.
We offer a competitive benefits package to benefits eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation and sick leave.
Some benefits require contributions by employees in addition to contributions made by the employer.
Please see the link below for a complete description of the offerings.
Retirement Plan participation is mandatory for all eligible employees to include a mandatory pre-tax pay deduction.
Current rates can be viewed here:
Education Reimbursement Program:
The program will provide up to $5,250 per calendar year towards the cost of tuition, required books, registration fees, and laboratory fees.
The Employee's lifetime maximum benefit would be for reimbursement of one Bachelor's degree and one Master's degree.
Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
For more information click 01 Do you have at least three years of work experience in a professional office environment? Please name the employers you gained this experience at.
02 What is your typing speed (words per minute)? 20 wpm 21-29 wpm 30 wpm or more 03 Can you provide a typing speed certificate? Yes No Required Question Recommended Skills Criminal Justice Customer Service Databases Desktop Computing Flexible Spending Account Human Resources Estimated Salary: $20 to $28 per hour based on qualifications.
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