Administrative Assistant/Office Manager

Monika Duarte

7310 E Montecito Dr

Tucson, AZ 85710

Cell: 520-305-1255

Email: mnkdrt94@gmail.com

 


Seek the Challenging Position of Administrative Assistant/Office Manager

 

 

Summary of Qualifications

 

  • Provide phone support & Calendar support (access and maintenance of calendar)
  • Create meetings (may require use of network to find openings) Maintain meetings (Changes, slips, meeting requirements)
  • Monitor upcoming events and reply accordingly E-Mail support (access and maintenance of E-Mail)
  • Travel support (book and maintenance of travel needs) Expense support (monitor and maintenance of expenses)
  • Support new employee integration. Meeting room support (reserve and maintenance of meeting needs)
  • Food arrangements (provide menu options and follow through as required) Staff meetings (manage, attend, contribute)
  • Support LT and individual contributors as required Continuous walkthrough to maintain safety, cleanliness, and appearance. Maintain office supplies & Maintain water, coffee, tea, napkins, utensils
  • Proficient in Microsoft Office Suite
     

 

 

 

 

Computer Skills

Microsoft Programs: Word, Excel, PowerPoint, Outlook and Publisher

Accounting:  QuickBooks 2012, AS400

Operating System:  Windows

 

 

 

 

Professional Experience

 

 

 

 

LH CONSULTING   -Administrative                                        2010 - Present

 

q       Coordinate and perform a range of staff as well as operational support activities for the unit; serve as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.

q       Provide administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving and referring a range of administrative problems and inquiries.

q       Operate personal computer to compose and edit correspondence and memoranda from dictation, verbal direction, and from knowledge of established department/division policies; prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings.

q       Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which coordinating travel as well as lodging arrangements.

q       Establish, maintain, and update files, databases, records, and other documents; develop and maintain data, and perform routine analyses and calculations in the processing of data for recurring internal reports.

q       Maintain personnel records

q       Sort, review, screen and distribute incoming and outgoing mail; prepare, compose and ensure timely responses to a variety of routine written inquiries.

q       Printing, maintenance, and other services.

q       Over 5 years experience working in QuickBooks providing Expense Reports, AR/AP and dealing with outside sources for payroll processing. Mailing invoices to clients and dealt with daily banking deposits

 

 

 

E.S.P. LLC      Administrator                                                           8-06 to 8-09

General Dynamics – Project Manager                                           8-03   to 8-06

Databased Terrain Mapping- Administrative                               7-95 to 8-03  

 

 

Education

University of Phoenix 2006

Dual Bachelors Administration/Management

  • ID#: 78038
  • Location: Tucson, AZ , 85710

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